Free Tool
Find recurring meeting slots that work for your entire distributed team. See quality ratings and a visual overlap heatmap.
Add your team members with their timezones and work preferences, then click "Find Best Times" to discover overlapping windows.
Scheduling across timezones is hard. No-shows make it worse.
GhostNot protects your distributed team's time with refundable stakes — show up and get refunded, ghost and the host gets paid.
Protect Your TimeAdd each team member with their timezone and working hours preference, then let the tool calculate overlapping windows. It ranks results by quality — showing you when everyone is in their core hours versus when some people would need to stretch early or late. For teams spanning more than 8-10 hours of timezone difference, perfect overlap may not exist, and the tool will suggest the least disruptive compromise times.
When timezones are too far apart for any overlap during standard working hours, consider rotating the meeting time so the inconvenience is shared equally. For example, alternate between a time that works for US+Europe and one that works for Europe+Asia. You can also designate some meetings as async, using recorded updates instead of live calls for participants who would otherwise need to attend outside reasonable hours.
Cross-timezone meetings require extra effort to attend, so no-shows hit harder. Clear agendas, advance timezone-converted reminders, and keeping meetings short all help. For high-stakes meetings, GhostNot adds a financial commitment layer — each participant stakes a small refundable amount. Show up and you are refunded automatically. Miss the meeting and the host is compensated for their wasted time.