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Design a multi-step reminder sequence for your meetings and get copyable email and SMS templates for every touchpoint.
Even the best reminder sequence can't stop every no-show. GhostNot lets requesters put skin in the game with refundable stakes — show up and get refunded, ghost and the host gets paid.
Learn MoreResearch shows that 3-4 reminders is the sweet spot. A confirmation 48 hours before, a reminder 24 hours before, and 1-2 short nudges (SMS works best) on the day of the meeting. More than 4 reminders can feel spammy. The key is mixing channels — an email for the early touchpoints and SMS for day-of reminders, since SMS has a 98% open rate compared to 20% for email.
Both — but at different times. Email works well for reminders sent 24+ hours before a meeting because it can include details like agendas, links, and preparation instructions. SMS is more effective for day-of reminders (1-2 hours or 15 minutes before) because it gets seen immediately. Studies show that SMS reminders alone reduce no-shows by 29%, and combining both channels pushes that to 39%.
Match the tone to the timing. Early reminders (48h+) should be friendly and informative — share meeting details and set expectations. Day-before reminders work best with a professional, straightforward tone. Same-day reminders should be brief and direct, with a slight sense of urgency. Avoid being passive-aggressive or guilt-tripping; the goal is to make attending easy and top-of-mind, not to lecture.