Free Tool
Find out what each meeting slot truly costs you — including prep, buffer time, and overhead. See the real financial impact of no-shows.
Office, tools, software that enable meetings
Fill in your meeting economics and click "Calculate" to see the true cost of every meeting slot.
A meeting slot involves more than just the meeting itself. You need prep time to review materials, buffer time between meetings to decompress and transition, and there are fixed overhead costs (office space, software, tools) that get allocated across your slots. When you add these up, a 30-minute meeting can easily cost 2-3x what you'd expect based on your hourly rate alone.
At a typical 15% no-show rate, a professional charging $150/hour with 4 daily meeting slots loses roughly $10,000-15,000+ per year to no-shows. This accounts for wasted prep time, blocked calendar slots that could have gone to paying clients, and overhead costs that don't pause when someone ghosts. For service businesses, no-shows are often the single largest source of preventable revenue loss.
Include any recurring costs that support your ability to take meetings: office or coworking space, video conferencing subscriptions (Zoom, Google Meet), scheduling tools (Calendly, Cal.com), CRM software, internet service, and any other tools you use specifically for client-facing work. Don't include general business expenses unrelated to meetings.