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Copy-paste email and SMS templates for every stage of a meeting — from confirmation to follow-up. Filter by category, tone, and channel.
Subject: Confirmed: {{Meeting Title}} on {{Date}} at {{Time}}
Hi {{Name}},
This is to confirm our meeting scheduled for {{Date}} at {{Time}} ({{Timezone}}).Subject: Looking forward to our chat on {{Date}}!
Hey {{Name}},
Just wanted to confirm that we're all set for {{Date}} at {{Time}} ({{Timezone}}).Subject: Confirmed: {{Date}} at {{Time}}
Hi {{Name}},
Confirmed for {{Date}} at {{Time}}.Hi {{Name}}, confirming our meeting on {{Date}} at {{Time}}. Join here: {{Link}}. See you then! - {{Your Name}}Polite emails can't prevent every no-show. GhostNot lets requesters put skin in the game with refundable stakes — show up and get refunded, ghost and the host gets paid.
Learn MoreThe library covers seven categories: meeting confirmations, reminders (24h, 1h, and 15-minute), no-show follow-ups, reschedule requests, cancellations, post-meeting thank-you notes, and feedback requests. Each category includes templates in professional, warm, and brief tones for both email and SMS channels, giving you 28 ready-to-use templates.
Each template uses double-curly-brace placeholders like {{Name}}, {{Date}}, {{Time}}, and {{Booking Link}}. Replace these with actual values before sending. For best results, personalize at least the recipient's name and meeting topic. If you use a scheduling tool, you can often set these templates as automated messages and map the placeholders to your tool's merge fields.
Email works best for detailed messages sent 24+ hours before a meeting — confirmations, agendas, reschedule requests, and follow-ups that include links or attachments. SMS is ideal for short, time-sensitive nudges: day-of reminders, 15-minute heads-ups, and quick thank-yous. SMS has a 98% open rate vs. roughly 20% for email, so use it when immediacy matters. Combining both channels has been shown to reduce no-show rates by up to 39%.